Admin Assistant / Receptionist

We are looking for someone who is motivated and eager to learn, has strong organisational and teamwork skills, and shows good cultural awareness and sensitivity.

The Admin Assistant / Receptionist is expected to perform the listed below responsibilities:

Generic Responsibilities:

• Assist with the implementation of the admin function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of Admin related documents

Specific Responsibilities:

• Be the Receptionist for NRC Ramallah Office, greet guests, inform staff of arrival, ensure only authorised persons enter the office. 
• Responsible for managing the cash box, in line with NRC Palestine Finance SOP and NRC Financial Handbook. 
• Support other West Bank Field Offices in Administration tasks as requested by the line manager (Nablus, Tulkarem, Hebron). 
• Coordinate with the landlords for office on issues related to maintenance, utility payments and lease agreements. 
• Purchasing office stationery, phone credit cards and office supplies, and management of all Field Office utilities, including gas, electricity and water .
• Ensure new staff in Ramallah have all admin related supplies on their first day in the office 
• Hotels reservations for training, workshops, NRC events, meetings and conferences. 
• Ensure that Ramallah office is kept clean, tidy and organised. Liaise with Logistics when disposal processed need to be undertaken.  
• Oversee and maintain accurate attendance tracking for staff.
• Manage and update the health insurance records and related documentation.

Key competencies required for this role include the following:

Generic Professional Competencies: 

• Experience from working as a Support Function Assistant in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Strong Knowledge of English (reading and writing)

Context/ Specific Skills, Knowledge And Experience: 

• Fluent in Arabic 
• Analytical skills
• Proven ability to plan and implement
• Strong organisational and team working skills
• Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communication