Ensuring that visitors, phone calls, and inquiries to the Foundation are promptly attended to and addressed in a timely manner.
Classification and distribution of incoming messages to the Foundation’s general email and follow up if needed.
Updating relevant work databases and archives.
Manage office supplies such as stationery, cleaning materials, transportation and hospitality items.
Act as focal point for Ooredoo follow ups and invoices
Assisting in the coordination of Administration and board meetings.
Coordinating the Director-General's schedule and appointments and providing the necessary support.
Writing agendas and minutes of management meetings and follow up on their recommendations where necessary.
Managing Petty cash expenses according to the approved policies and procedures.
Schedule and manage the Messenger daily external requests.
Support the Procurement head in acquiring price offers and preparing purchase requests.
Maintain and update the procurement databases, including Vendors List, agreements, procurement transactions, as per the policy and under the guidance of the Procurement head.
Assist in procurement activities, including but not limited to contacting vendors, receiving and safeguarding tenders.
Prepare purchase orders (PO) for approval.
Coordinate the staff recruitment processes.
Follow up on health and workmen’s insurance (additions/deletions/claims).
Help organize and maintain physical and electronic employees filing systems.
