Finance & Admin Assistant

What You'll Be Doing (Essential Duties)

• Assist in the preparation of regularly scheduled financial and admin reports
• Noting down minutes of the meetings
• Maintain the leave and holiday calendars and assist in tracking staff's unused vacation
• Organize and maintain files and databases.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Manage communication including emails and phone calls.
• Schedule appointments, meetings, and reservations as needed.
• Maintain and order office supplies.
• Develop and maintain suppliers' contact list
• Coordinate staff transportation arrangements.
• Assist local staff with routine administrative and office daily procurement duties.
• Handling the petty cash 
• Book travel arrangement and reconcile travel expenses
• Handling organization’s car log sheets
• Handling all issues related to project vetting and contracts requirements
• Maintain the Fixed Assets Registry Record
• Assist the Finance & Admin Manager in the daily activities

Qualifications

• Bachelor’s degree in accounting or finance.
• At least 2-3 years of experience preferably in NGOs
• Knowledge of procurement and office management systems and procedures.
• Passionate about the job - Ability to multitask, prioritize, and manage time efficiently.
• Proficient in MS Office.
• Good communication and writing skills in Arabic and English.
• Knowledge of operation of standard office equipment

CV's should be sent to email